FINGER LAKES RUNNERS CLUB

Lorrie Marnell, President
PO Box 185
Locke, NY 13092

Minutes of FLRC Executive Board Meeting

November 06, 2002

Present: Diane Sherrer, Lorrie Marnell, Herb Engman, Don Tily, Jim Bisogni, Tom Meyer, Sandy Fitterer, Tim Ingall, Joe Reynolds, Jeff Juran, John Sholeen, Jim Miner, Tony Ciccone, John Beach, John McMurry, Todd Mattison and Sue Aigen.

Lorrie called the meeting to order at 5:43

Joe Reynolds moved that the minutes of the Oct. 9, 2002 meeting be approved. Tom Meyer seconded the motion. Motion carried unanimously.

Race Reports:

Danby Down and Dirty: Sue reported a good race with plenty of "dirt". There were 82 runners and several frozen turkeys. The race netted $292.42. A special thanks go to Judy Raabe for providing all the baked goods that were used for awards.

Upcoming Races:

December Track meet: Tim announced that he had some race flyers to distribute. He has sent the Chronomix clock out for repair and it should be back for the December meet. He needs volunteers to work the meet.

Turkey Trot: Diane announced for Bob Congdon that the annual Turkey Trot will take place on Nov 28, and that the Club has agreed to pick up the cost of the required custodian at the High School. . She stated that the club also agreed to purchase food for the race, however the minutes of Nov. 14, 2001 board meeting state: "Turkey Trot: Diane suggested that the Club help cover the cost of running Bob Congdon's Turkey Trot. Herb moved and Yvette seconded the motion that, if necessary, the Club will pay the cost of opening the High School for the event. The motion was passed 14 yes, 1 abstention."

Board Retreat:
Herb reported that Casowasco has been reserved for March 1, 2003 for the retreat. The survey that will be used to help determine issues at the retreat already has 2 respondents. Membership mailing of the survey is underway. Herb requested that trail race results be compiled so that we can look at how the success of these events has changed or not changed over the years. Results of the 5 & 10 and Skunk Cabbage have already been compiled.

Election of officers:
Tony has contacted all the present officers and all who have responded agreed to be nominated for their present positions. In addition, Karen Grover has agreed to run for a member-at-large post. Elections will proceed as soon all potential candidates have been contacted.

Hartshorne Award:
Diane proposed and Sue seconded a motion that we have a running shirt quilt made for (withheld). The motion was passed unanimously.

Logo Competition:
The logo committee, Lorrie, Herb, Diane, Tim and Evan Kurtz are set to evaluate the top three logo submissions. After selecting the top three the Club or the Board will have the opportunity to vote as to whether to accept one of the logos as a replacement to the current one. Deadline for contest entries submission is November 25th 2002 at 3:00pm.

Finances:
John Sholeen reported that the Club checking account has a balance of $6300 and the scholarship fund was at $2642. Our long term investment account was at $6100.

Newsletter:
Diane reported that Betsy completed her last newsletter and a new person to do desktop publishing is being sought. High praise for Betsy's contribution was given by all those who are involved with the newsletter production.

Membership:
John Beach reported 160 individual members, 36 family members, 17 life members, 11 complimentary members and 4 team memberships for a total of 295 total members. Life membership was corrected to include 9 additional members added in June 2001.

Club Historian:
Herb reported the he and Jim Bisogni are gathering all the Club minutes and archiving them. Herb requested again that all waivers from all races be given to him after a race. He will store them for seven years.

Web Page:
Tom Meyer that the 2003 race calendar is now up on the web.

Equipment:
Herb moved that we purchase a digital camera for taking pictures at races. John Beach seconded the motion. After discussion it was decided that use of the camera would be difficult to manage and the risk of theft too high. The motion was defeated 2 yes, 12 no and 4 abstain.

VP Reports:

Trails: Joe Dabes reported that trail race entry forms were ready. He sought corrections before final copy.

Track: Tim reported that Artie Smith might be able to use the FAT timing system for some of the indoor meets.

Roads: No report.

The next board meeting will be Jan. 8, 2003 Correction: Jan 15, 2003

The meeting was adjourned at 7:05 PM.

Submitted by:
Jim Bisogni