FINGER LAKES RUNNERS CLUB

Lorrie Tily, President
PO Box 185
Locke, NY 13092

Minutes of FLRC Executive Board Meeting

October 12, 2005

Present: Lorrie Tily, Don Tily, Jim Bisogni, Diane Sherrer, Casey Carlstrom, Joe Dabes , Jim Strehle, Gill Sharp, Dave Burbank, Steve Shaum, Nancy Kleinrock, Sue Aigen, Chris Reynolds, Joe Reynolds, Karen Grover, Alan Lockett and Chris Irving.

Lorrie called the meeting to order at 5:45

Minutes of the August 17, 2005 meeting were approved.

Race Reports:

Virgil Mtn. Madness: Dave and Gill reported an increase in numbers but a slight loss in profit. Loss was probably due to T-shirt sales. Some of this should be recovered next year since the T-shirts are not dated and can be used next year. Dave mentioned that some food was not used and was passed on for use at the next races.

Monster Marathon: no report. There were approx. 90 runners. Profit was $430.

Ithaca 5 & 10: Lorrie reported that the race was a success but the numbers were down again. The race netted $1685. Lorrie announced that Karen and Diane Yeats will be next year's co-directors. Karen wants to get more community involvement. Jim Strehle suggested more radio coverage, etc.

Danby Down & Dirty: Sue reported a wet and cold race. There were approx. 87 runners. 50 of the 60 shirts purchase were sold. Apparently there was some entry money unaccounted for but the race made a profit of $159 in spite of this.

Triennial: Joe Dabes reported 98 runners. Party afterwards was a problem because Plantations couldn't handle the crowd.

Upcoming Races:

Turkey Trot: Diane announced that Bob Congdon will host his annual Turkey Trot run again this year.

Indoor Track Meets: Diane reported that there will be no Dec. indoor track meet. There will be track meets n Jan., Feb, and March.

Hartshorne Memorial Awards::

Diane announced the winners of the Hartshorne Memorial Awards as Karen Grover and Dave Jones.

FLRC Sponsorship of Section of Interlaken Trail: Joe Dabes said that we have to put a hold on this discussion because of some legal hassles.

Race Calendar: Lorrie confirmed dates and race directors for the 2006 race calendar. The Rec-Way race will be kept on the schedule. Chris Irving volunteered to investigate putting the race schedule in local media. Jim Strehle suggested trying to add the schedule to the Tourist Bureau publications.

2006 Board Members Elections: Karen and Joe Reynolds were appointed as a nominating committee for the elections.

Finances:
Chris Irving presented an updated financial statement for Club finances and an updated race budget report (attached). A clarification of the procedure for depositing race entry funds was established. Only Chris Irving and race directors should deposit funds from race day registration. Pre-registration deposits should be done by Chris. The cash box should be returned to the equipment manager or forwarded directly to the next race's director with only the standard $60 "change".

Newsletter:
Diane and Nancy reminded the Board that pictures can now be included in the newsletter. They can be sent electronically to Nancy. Joe Reynolds suggested that the Bd. minutes be included (after approval) in the newsletter.

Membership:
Steve reported the following membership numbers. Complimentary - 11, Life-26, Individual - 110, Family - 115

Web Page:
Casey had nothing new to report.

Equipment:
Chris Reynolds suggested that a more organized system for transfer of equipment be implemented for next year. She also mentioned that race directors needed to give her more advanced notice for requests for equipment.

VP Reports:

Trails: No report

Track: No report

Roads: No report

Other Business:

Joe Dabes moved and Joe Reynolds seconded the motion that we contribute $800 dollars to Wilderness Search and Rescue. The motion passes unanimously.

Jim Strehle displayed the FLRC stencils that he had made. They were used at the 5 &10. The stencils will be stored with our other equipment.

Meeting was adjourned at 7:30

Submitted by:
Jim Bisogni