FINGER LAKES RUNNERS CLUB

Minutes of FLRC Executive Board Meeting

July 12, 2006

Present: : Diane Sherrer, Steve Shaum, Joe Reynolds, Chris Reynolds, Alan Lockett, Chris Irving, Jim Miner, PJ Peterman, Tim Ingall, Karen Grover, John Dailey Jr., Casey Carlstrom, Sue Aigen, Diane Yates, Lorrie Tily, Don Tily, Joe Dabes

Additions to agenda:

1. XC time trials - Karen Grover

Minutes of the June 14, 2006 meeting were approved as corrected.

Race reports: Reports by race directors

Finger Lakes Fifties - Chris and Joe Reynolds - A record 143 finishers. Search and Rescue was a big help. They retrieve and transported one injured runner to the hospital and helped another who was not well after having finished the 50 mile race. Many runners complimented the volunteers at the aid stations. This race has grown into a National class event with over half the participants coming from different states and countries.

July Outdoor Track Meet - Tim Ingall - There were 45 participants. Many new faces and families participated.

Upcoming July Races: Reports by race directors

• Women's Distance Festival - Chris Irving - There is 70 pre-registered runners. Everything is set for the race.
• Forest Frolics - Joe Dabes -There is some logging on the race course but it should not affect the race.
• Fillmore 5K - Steve reported that there is a need for course marshals
• Forge the Gorgeous Trail Race - Tim Ingall - Tim reported that the permit has been obtained
• XC Time Trials - Karen Grover - Karen reported that she was able to obtain the use of the Ithaca College Cross Country course for August 3rd, 10th and 17th to run time trials for anyone interested in participating.

Finances and Finance Committee - - Chris Irving: Chris read a Thank you note that was received from the Finger Lakes Trail Conference for our $300.00 donation to the stewardship fund and the renewal of our annual membership. Chris reported that there was $22,216.51 combined in our checking, savings and investment accounts.

A motion was made by Sue Aigen based on the recommendation of the appointed Finance Committee to establish a permanent Finance committee to assist the treasurer in creating fiscal policies, making recommendations and assist in making financial decisions. After much discussion on the need to have such a committee the motion passed by a vote of 8 in favor, 0 rejections and 4 abstentions. The committee will consist of Chris Irving, Sue Aigen, John Dailey, Evan Kurtz, Dian Yates and Alan Lockett.

Discussion followed on the recommendations made by the Ad Hoc Appointed Finance Committee Meeting. It was agreed that the committee will review their recommendations based on the discussion entailed at the board meeting and on feedback they receive from board members.

Newsletter - Diane Sherrer
Diane S. mentioned that she had topics of discussion but would hold off on them until the assistance newsletter editor, Nancy Klienrock was available. Lorrie voiced concern for the amount of attention the Finger Lakes Runners Company was receiving in our newsletter. Diane S. concurred. The general consensus was that we can not promote one business over another as businesses such as Eastern Mountain Sports and Advantage Sports and Fitness have donated thousands of dollars worth of merchandise over the years but have never received the recognition in our newsletter. Steve stated that the Finger Lakes Runners Company owner was new to the area and that it was a small startup company that was trying to get established. It was agreed that no business should receive special treatment over another.

Membership - Steve Shaum. Complimentary: 11, Family: 142, Individual: 123, Life: 26, Team: 2 for a total of 304

Web Page - Casey reported that there was nothing new. Lorrie mentioned that it would be nice to have all of the upcoming races listed under the upcoming events section on the website. Casey said that he could include the current month's event under that section.

Equipment - Chris Reynolds - no report

Other VP Business: Trails - Joe Reynolds - no report
Track - Tim Ingall - no report
Roads - Jim Miner - Concern was expressed about the hiring of an outside timing company for the Fillmore 5K which averaged well under 100 runners. Jim mention that they club has their own computer generated results program that could easily handle the Fillmore results. Chris Irving said the cost of hiring the outside vendor was $500.00. The race made a $600.00 profit last year so they could potentially afford the $500.00 expense.

Other business
Race Director's Brainstorming /Idea Meeting - October? - Steve Shaum. This will be a meeting held for race directors to share information on various items, such as race sponsorship, budgeting, supplies, equipment and volunteer needs. It was agreed that Race Director's will send Steve their preferred date to hold the meeting. Some suggested late fall, others after the first of the year.

Race Concerns - Steve Shaum - Steve commented on the problem of race directors not knowing how many people are running their event or not knowing if someone has finished the race or dropped out and left. Many suggestions where made on ways to help reduce the problem such as:

• Having a count down prior to the start of an event
• Announcing at the beginning of a race that anyone who drops out should report to the finish line crew prior to leaving.
• Taking a roll call at the beginning of the race
• Having someone count runners as they pass on the course shortly after the start line
• Race Directors having all entries available during the race.
• It was agreed that Jim Miner will provide all race entries for a given race to the race director, then each race director will submit the forms after their race to Herb Engman for a seven year safekeeping for insurance purposes.

Next board meeting August 7, 2006.

Adjourned 7:12pm. Lorrie Tily