FINGER LAKES RUNNERS CLUB

Lorrie Marnell, President
PO Box 185
Locke, NY 13092

Minutes of FLRC Executive Board Meeting

July 10, 2002

Present: Diane Sherrer, Lorrie Marnell, Steve Ryan, Chris Beach, John McMurry , Joe Dabes, Herb Engman, Don Tily, Jim Bisogni, Alan Lockett, Tom Meyer, Sandy Fitterer, Tim Ingall, Joe Reynolds, John Sholeen and Jim Miner.

Lorrie called the meeting to order at 5:35

The minutes of the June 12, 2002 meeting were distributed and approved.

Race Reports:

Ithaca Twilight: Alan reported for Todd that the race had a huge turnout (219). There were not enough race numbers or T-shirts but they made do. It was suggested that there should be a larger difference between race day and pre-registration entry fees because most of the entries were on race day. The race probably made about $1500. There was a question raised about donating some of the proceeds to charity. The donation was not approved and the issue of donation policy was tabled.

Finger Lakes Fifties: Joe Reynolds reported that volunteers did a great job. He ran out of shirts so volunteers did not receive any. There was some confusion concerning the course taken by the race leaders. Joe finally decided to disqualify the top three runners for not following the course.

Summer Evening Track Series: Tim reported that the meet last night went smoothly, results will be out by the weekend.

Upcoming Races:

Women's Distance Festival: Diane reported awards are set (increased number this year). More volunteers are needed.

Forest Frolic: Steve reported shirts have been ordered and everything is in order. There will be a run through this Sunday at 8:00.

Fillmore 5K: Alan reported that he had added another Bank as a race sponsor. More volunteers are needed.

Empire Haven 4-Leaf Clover Trail Runs: Doug Kibby reported by e-mail that permits had been obtained and that more skilled people are needed for finish line and results.

Barb Booker Donation:
Diane presented the possible organizations to which the Club could donate in Barb Booker's name. It was decided that $100 will be donated to the Finger Lakes Land Trust.

Diane also reported the passing of Don Farley's wife Jennie. Jennie was a co-sponsor of the inaugural women's Hartshorne mile.

Finances:
John Sholeen reported that the Club checking account has a balance of $9300 and the scholarship fund was at $1560. Long term investment account was at approximately $6300. Tortoise and Hare made approximately $560 and the Tom B runs netted $300. Herb suggested that we may want to hold the race entry fees constant since the treasury seems robust.

Amendment to Scholarship Award:
Jim Bisogni moved a resolution to limit the eligibility of the club's scholarship awards. The resolution was made so that the awards would be given in accord with the Club constitution that states "No part of the net earnings of the club shall accrue to the private gain of any individual member". The resolution reads as follows:

Whereas the Finger Lakes Runners Club (FLRC) has established a scholarship program to assist deserving individuals with funds for achieving their athletic objectives and
Whereas the funds are derived from race entry and sponsorship fees and donations and
Whereas FLRC is a not-for-profit corporation and the NYS Attorney General's office, the governing authority, states that "All board members exercise their duties with two overriding responsibilities: to insure that (1) the charitable purposes of the organization are carried out and (2) none of its assets are wasted or diverted for private benefit" and
Whereas the Constitution of the Finger Lakes Runners Club states (Item 7): "No part of the net earnings of the club shall accrue to the private gain of any individual member"
Resolved that it is the policy of the FLRC that Board of Directors members and their immediate families are not eligible for individual FLRC scholarships and
Resolved that immediate family shall be defined as spouse, partner, children, grandchildren, brothers, sisters, parents and grandparents.

Herb seconded the motion. Jim Miner suggested a revision to add "grandchildren" to the list of ineligibles. The amendment was accepted. The motion was passed 15 yes, 0 no, 1 abstention.

Newsletter:
Diane acknowledged those who helped getting the newsletter together Betsy, Tom, John B., John S., and herself. It's a tough job and these people deserve credit.

Membership:
No report. It was suggested that we beef up membership recruitment since the membership numbers seem to be low.

Web Page:
Tom Meyer reported no problems.

Equipment:
Jim Miner reported that the new digital clock was not working due to moisture problems. He suggested that no more cups, plates or soda be purchased because we have plenty. Jim is going to look into buying a hot thermos container. Lorrie suggested we buy portable mile markers.
Jim Bisogni reported that the new laptop computer has been ordered ($1313).

VP Reports:

Trails: Joe Dabes suggested a new scoring system for the Stonehead ranking. His suggestion was to award race directors points for the race they direct based on the average of points they received for all the other races.

Track: Tim reported that the next track meet will be in Lansing and that he is now working on the winter track meets.

Roads: No report.

Joe Reynolds suggested that we bring a guest to a board meeting to generate more interest and participation among the ranks.

The meeting was adjourned at 6:55pm.

Submitted by:
Jim Bisogni