FINGER LAKES RUNNERS CLUB

Minutes of FLRC Executive Board Meeting

May 10 2006

Present: : Lorrie Tily, Diane Sherrer, Casey Carlstrom, Steve Shaum, Nancy Kleinrock, Chris Reynolds, Joe Reynolds, Jim Miner, PJ Peterman, Tim Ingall, John Dailey Jr., Katie Danner, Mark Thompson, Evan Kurtz, Herb Engman

Called to order at 5:35

Addition to agenda: Bulk purchase of race shirts-Steve Shaum added to Other Business

Minutes of the March 8, 2006 meeting were approved as corrected.

Club Archives - Herb Engman. Herb presented an opportunity to store club audio/visual and printed historical material in a climate controlled secure warehouse facility in specialized storage folders & boxes indexed to Kock Library's catalogue system. This opportunity is offered free of charge, or with donation to defray expenses of the specialized storage materials. Motion by Evan Kurtz accepted that we accept Cornell University's offer to warehouse our club archives. Amendment to motion by Mark Thompson failed that we follow Herb's suggested donation of $500 to defray Cornell's costs of setting up archives. Amendment to motion by Alan Lockett accepted that we make an initial $250 donation with subsequent donation to be determined at a later date.

Update from Bylaws Committee - Alan Lockett Discussion points numbered below.

1. Eligibility requirement for presidency position. General agreement that presidential candidate have served for at least one year, past or present, as a board member to be eligible for nomination to presidency. Final wording to be per Bylaws committee.
2. VP's of road, track, trail, and executive-VP. Section to be re-worded to clarify how position of executive-VP is to be filled, and who is eligible to fill it. General agreement that it is preferable that a VP fill the position of executive-VP, but in the event of a VP not being able or willing to fill executive-VP position, an executive-VP could be appointed by the president for that position alone.
3. New language presented for Treasurer duties: "is responsible for renewing the club's membership with an insurance granting organization (e.g. Road Runner's Club of America) on an annual (year-end) basis, or as specified by the parent organization."
4. New language presented for Rules of Order: "Robert's Rules of Order Newly Revised will be the club's parliamentary authority in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the club may adopt."

Race Reports: Indoor track meet by Tim Ingall; Skunk Cabbage Classic 1/2M and 10K by Lorrie Tily; Thom B. by Evan Kurtz

Upcoming Races: Rec-Way 10K by Evan Kurtz; Tortoise and Hare by various; Twilight 5K by Alan Lockett, race will be cancelled because IHS track is being resurfaced and will be unavailable to hold the race.

Finances:
Steve Shaum for Chris Irving

Newsletter:
Diane Sherrer and Nancy Kleinrock

Membership:
Steve Shaum. Comp 11, family 132, individual 118, lifetime 26, team 2, total 289

Web Page: - Casey Carlstrom

Equipment: - Chris Reynolds

Other Vice President's Business - Trails by Joe Reynolds: called for Rec-Way to be measured by wheel for accuracy. Track by Tim Ingall. Roads by Jim Miner

Other business

• Trail circuit rankings - Joe Dabes has volunteered to continue rankings this coming year. Evan Kurtz and Karen Grover are willing to begin learning how to take this over in the future
• Race shirts - Steve Shaum reported opportunity to purchase technical shirts in bulk for reduced cost. Steve is volunteering to communicate with race directors and possibly organize bulk purchase of these technical shirts.

Next Meeting June 14th location TBA

Meeting was adjourned at 7:07

Submitted by:
Mark Thompson