FINGER LAKES RUNNERS CLUB

Lorrie Marnell, President
PO Box 185
Locke, NY 13092

Minutes of FLRC Executive Board Meeting

May 12, 2004

Present: Diane Sherrer, Joe Dabes, Tom Meyer, Lorrie Tily, Don Tily, Jim Bisogni, John Whitman, Jim Miner, John Sholeen, Sue Aigen, Tim Ingall, John Whitman, Evan Kurtz, Thaisa Way, Karen Grover, Kevin Thompson, Tom Scharff, Joe Reynolds, Karen Grover, Alan Lockett and Jim Miner.

Lorrie called the meeting to order at 5:35

The minutes of the March 10, 2004 meeting were approved.

Race Reports:

Skunk Cabbage: John Whitman reported 410 registered runners which is slightly below last years numbers. The number of finishers was 379. This is exactly the number of finishers from last year's races. John commented that he ordered too many shirts and that the food was gone before some of the HM'ers finished. Lorrie suggested that the awards for the 10K be given before the HM was finished so people would not have a long wait. The race netted about $1500.

Tom B: Evan reported 70 finishers in the 13K and 15 finishers in the 26K. 2 runners got lost and 2 runners sustained slight injuries. Evan appreciated all the Club support.

Upcoming Races:

Rec-Way 10K: Jeff was not present but he e-mailed Lorrie that most of the race organization was in place but he needed more volunteers. It was noted that no hard copies of the entry form were made. There were 5 pre-registered to date.

Tortoise and Hare: Jim Miner mentioned that we now need a permit to use the trail. All permits have been obtained. Jim showed the winner's trophy (a tortoise and hare figurine - what else?). Jim needs major volunteer help.

June Outdoor Track Meet: Tim reported that the June 8 track meet will be held at Cornell at 6:15.

Finances:
John reported that the checking account balance is $3000, the scholarship fund is at approx $3,000 and the long term investment is at $6600. John announced that he is not going to continue as treasurer after his current term ends (Jan '05). The Club will need to analyze how the many tasks that John currently carries out might be divided up among several individuals.

Newsletter:
Diane reported that Nancy Kleinrock has volunteered to replace Tracy Atlas as Assistant Newsletter Editor.

Membership:
Casey reported (by e-mail) membership is at: Complimentary - 10, Family- 99, Individual - 132, Life- 17

Web Page:
Tom reported that our subscription to our website services is due and he will renew for another year at $120. He also reported almost all of the race entry forms are now up on the site.

Equipment:
Lorrie reported that we still do not have an equipment manager. Equipment is currently stored in Herb Engman's garage. Tom Scharff will investigate costs for renting a storage unit.

VP Reports:

Trails: Joe Reynolds announced that he is in need of an assistant RD for the 50's.

Track: No report

Roads: The Kazoo race will be removed from our race calendar.

Hartshorne Volunteer Awards:
Diane announced that John Whitman and Frank and Sally Rusby are this year's recipients of the Hartshorne volunteer awards

Life Membership:
Don Tily, Alan Lockett, John Whitman and Phyllis Radke were elected to Club Life Membership by a vote of 12 yes, 1 no and 3 abstentions. A question was raised as to how many years of service should be required before an individual can be considered for life membership. No firm conclusion was reached.

Other Business:

FLRC clothing: Sue suggested that we include clothing order forms on membership applications, race entry forms and in the newsletter. While putting the form on the membership form might be problematic it will be discussed with Casey.

Listserv: Lorrie discussed several instances of inappropriate postings on the FLRC listserv. After a discussion it was decided that Lorrie will issue a general warning on the listserv that this type of posting will lead to individuals being denied access to the listserv.

Website: Tom and Lorrie received a request from an individual to remove his name from the results posting for the Empire Haven race because he didn't want to have his name associated with a nudist colony. His name will be taken off the posting.

Race Budget Form: Evan distributed his first cut at a Race Data/Budget Form. Comments and suggestions were made and Evan will make revisions and present another iteration at our next meeting.

Scholarship Fund: Diane raised the question as to whether we could use scholarship money to pay race registration fees for needy individuals. The issue was discussed briefly but will require more time and will be brought up at the next meeting.

Hauck Hill Gate: Joe Dabes proposed that the Club contribute $600 to construct an access control gate for Hauck Hill. No action was taken. Joe will present more detailed information at the next meeting.

On-line Newsletter: This issue was tabled until the next Board meeting.

The meeting was adjourned at 7:33pm.

Submitted by:
Jim Bisogni