FINGER LAKES RUNNERS CLUB

Lorrie Marnell, President
PO Box 185
Locke, NY 13092

Minutes of FLRC Executive Board Meeting

May 14, 2003

Present: Diane Sherrer, Lorrie Marnell, Herb Engman, Don Tily, Jim Bisogni, Tom Meyer, Sandy Fitterer, Tim Ingall, Jeff Juran, Alan Lockett, Todd Mattison, John Sholeen, Yvette DeBoer, Karen Grover, Bruce Roebal, Tracy Atlas, Tessa Dumont, Dan Olmstead, Joe Reynolds, Tony Ciccone and John Whitman.

Lorrie called the meeting to order at 5:37

The minutes of the Mar 12, 2003 meeting were approved.

Lorrie introduced Bruce Roebal as the future race director of the 5 & 10. She introduced Dan Olmstead who organizes a run on Sat. mornings starting from the East Hill Plaza. Lorrie also announced that John Whitman will take over as Director of the Skunk Cabbage.

Race Reports:

Skunk Cabbage: Yvette reported that the race went well except for the lead runners in the HM who went off course. Also she had problem accessing the blockhouse. She proclaimed that the chip timing system was excellent. The race netted $ 854.

Tom Bugliosi Runs: Tessa reported a successful race with 108 runners. There were a few runners who missed a turn and search and rescue were needed for one injury. Financial report is not yet complete. Ed Bugliosi has donated a sum of money for the race. Lorrie will write a thank you note to Ed.

Upcoming Races:

Rec-Way 10K: Jeff reported that things are in order and set to go.

June outdoor track meet: Tim reported that the meet will be June 3 (Tues. evening) at Dryden. Since there will be 200m and 100m events he needs at least 8 timers.

Twilight 5-K: Todd is looking for volunteers to do registration, timing and results for the June 19th event.

Board Retreat:
Lorrie requested reports from various retreat committees. There were no reports. Yvette suggested that we allow time before or after our regular meeting for the retreat committees to meet.

Hartshorne Award:
Diane announced this year?s winner of the Hartshorne Award was Tom Meyer for his outstanding contributions to the Club website and for his timing and results work at the track meets.

Finances:
John reported that the checking account is approximately at $4000 and the scholarship fund is at $2949.92. Our money market investment is at approximately $6,000. Tom suggested that the Club obtain a credit card(s) so that purchases can be made more efficiently. A discussion followed but no action was taken. John Sholeen will investigate an American Express card.

Newsletter:
Diane thanked Tracy for a good job for last newsletter. She urged race directors to get applications to her. Diane noted that articles cannot be lifted off the web site directly for publication in the newsletter.

Membership:
Lorrie is temporarily acting as membership chair until a replacement for John Beach can be found. Lorrie moved that the Club give a $50 gift certificate to John for his years of service as membership chair. Diane seconded the motion. The motion passed 16 yes, 3 abstentions.

Club Historian:
Herb reminded race directors that race entry forms should be kept for a year. Herb will keep these for race directors if they choose.

Web Page:
Tom Meyer reported that the new Club logo is now on the web site. He is continuing to look into new web site hosting and is about to make a decision as to which host to switch to.

Equipment:
Diane mentioned that the first aid equipment needs updating. There was a discussion of new Club singlets, but no decisions were made.

VP Reports:

Trails: No report

Track: No report

Roads: No report

Other Business:

Jeffrey moved that the Club purchase a topo map program to produce race course maps. The cost will be $100. Herb seconded the motion. The motion carried 15 yes, with 4 abstentions.

Herb reported that the Tompkins County Tourism Bureau approved our grant proposal for $2,000 instead of the $5,000 requested. Herb moved that we respond with a counter offer of $3,500. If this is not accepted we would turn down the grant. John Whitman seconded the motion. The motion passed 14 yes, 1 no and 4 abstentions.

Jeff announced that the Club has secured a place in the Ithaca Festival Parade.

Lorrie announced that the Club will not get involved with a Waterfront Trail run.

The meeting was adjourned at 7:10pm.

Submitted by:
Jim Bisogni